Passwords are the keys to your business’s most sensitive information. Every email, customer database, financial record, and internal document is locked behind a password. However, as the number of accounts and applications your business uses continues to grow, it’s easy for staff to fall into poor password habits. Common issues include re-using passwords across multiple sites or choosing simple, easy-to-remember passwords that are also easy to crack. This is where a password manager becomes essential.
Password Managers
A password manager is a tool that securely stores and manages your passwords. It allows you to generate strong, unique passwords for each account and remembers them, so you don’t have to. It’s kind of like a big digital vault, keeping all your passwords safe and organised in one place. By using a password manager, your business can avoid many of the risks associated with weak password practices, which can be substantial.
Without a password manager, employees often resort to using the same password across multiple accounts or creating simple passwords that are easy to guess or even just doing the old trick of incrementing numbers on passwords. Its becomes a significant security risk. For example, if a hacker manages to acquire one password, perhaps in a data breach of another company or website, they could potentially access your staffs accounts elsewhere, leading to a large data breach. Employees might forget complex passwords or store them in insecure ways – like jotting them down on sticky notes or in unprotected documents – which can be easily lost or stolen.
Password managers also streamline access within your organisation. They make it easy and secure for staff to share passwords when necessary, particularly useful for teams that need to work on shared accounts. Additionally, most password managers come with reporting tools that help track who has access to what, who is using which passwords and when a user leaves they help to know which shared passwords require changing.
A password manager is a simple yet powerful tool that can significantly enhance your company’s security while also making life easier for your employees. They are simple to deploy and cheap. By utilising a password manager, you’re taking a proactive step in cyber security. Don’t wait for a security breach to occur—protect your business now by implementing a password manager!
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