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Use AI To Be More Productive

Jan 16, 2025 | News

Productivity with AI

Productivity helpers are everywhere, multiple are included with Microsoft 365 such as To Do and Planner. Traditional methods like these to-do lists and kan-ban planners have their place, but artificial intelligence (AI) tools are changing the game. With AI, managing your schedule, staying on top of tasks and even taking meaningful breaks becomes easier and more efficient.

Smart Calendars

A smart calendar is more than just a digital version of a paper planner—it’s your personal scheduling assistant. Powered by AI, these calendars analyse your schedule to suggest the best times for meetings and block time to work on specific tasks, ensuring you get everything done. For example, if you’re working on a big project, a smart calendar can block off focused work time, so your day isn’t interrupted by back-to-back meetings.

Smart calendars can also send reminders for upcoming events, helping you stay on top of deadlines and appointments. Some even consider travel time or suggest rescheduling meetings when conflicts arise.

Task Managers

Staying organised can seem like just ticking off tasks and a basic bit of planning but the reality is, it’s tough to juggle all the responsibilities of a full schedule. That’s where AI-enabled task managers can help. These tools go beyond simple lists by prioritising tasks based on urgency, deadlines, or even your personal productivity patterns.

For example, an AI task manager might recommend focusing on some high-priority tasks in the morning when your energy is at its peak. It can also remind you of overdue items, ensuring nothing falls through the cracks.

Email Assistants

The average professional spends hours every week reading and replying to emails. AI email assistants aim to cut that time in half. These tools can sort through your inbox, flagging important messages while filtering out spam or less urgent emails. Some AI email tools can even draft replies for you, saving time while maintaining professionalism.

Even a basic add-in can help with grammar and sentiment to ensure you get your point over effectively.

Virtual Meeting Helpers

Virtual meetings are now a staple of modern work life, but they often come with challenges—missed details, unclear action points, or simply trying to keep track of what was said. AI virtual meeting helpers make these issues a thing of the past.

These tools can transcribe meetings in real time, providing an accurate record of the discussion. Some go a step further by summarising the key points and highlighting action items, so you know exactly what needs to be done afterward. CoPilot is the big name in this space and it integrates amazingly well with the M365 eco system.

👉 Contact Us to ensure you’re making the most of Office365 and CoPilot.

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